Office coffee · Bean supply
Office coffee bean supply Melbourne: beans delivered on schedule
Short answer: we deliver Melbourne-roasted whole beans to offices weekly, fortnightly or monthly, in kilo bags sized to your headcount, with no contract. A ten-person office gets through about 3kg a month; twenty staff about 6kg; fifty about 15kg. The beans are medium roasts that suit automatic machines – dry, fresh and consistent – so the hopper never holds stale or oily coffee, and nobody gets sent to the supermarket.
- Usage rule: cups a day × 9g × working days. A 20-person office making 30 cups a day uses about 6kg a month.
- Automatic machines want dry, medium-roast whole beans. Oily supermarket beans are the most common cause of office machine faults we see.
- Deliveries are scheduled to your usage so beans are always within weeks of roasting, not months.
- No tied contract. Change beans, frequency or quantity whenever you like, or stop.
How much coffee does an office use?
| Office | Cups a day | Beans a month | Suggested delivery |
|---|---|---|---|
| 5 staff | 8–10 | About 2kg | 1kg fortnightly |
| 10 staff | 15 | About 3kg | 1kg weekly, or 3kg monthly |
| 20 staff | 30 | About 6kg | 3kg fortnightly |
| 30 staff | 45 | About 9kg | 2kg weekly |
| 50 staff | 75 | About 15kg | 4kg weekly |
Fresher is better, so more frequent smaller deliveries beat one big monthly drop where the bags sit for weeks. Beans are at their best in the month after roasting.
Which beans for an office machine
Office automatics – Jura WE8, X8 and the like – need dry, medium-roast beans. Oily dark roasts coat the grinder burrs and gum up the brew group, and the machine starts under-dosing and reporting faults; it is the single most common reason we get called to an office machine. Our espresso blends and Brazil São Silvestre are built for milk drinks through an automatic; Colombia Supremo suits an office that drinks a lot of long blacks. All roasted in Melbourne, whole bean. The detail is in best coffee beans for Jura machines.
Why not supermarket beans?
- They are usually months old, so the coffee tastes flat and staff go back to the café.
- Many are oily, which damages automatic machines.
- Someone has to go and buy them, and they run out on a Friday.
- Per cup the saving is 10–15 cents. Per machine fault it costs far more.
See freshly roasted vs supermarket coffee.
How supply works
- Tell us the headcount and the machine. We suggest the quantity and frequency.
- Pick the beans – a blend for milk drinks is the usual choice, with a single origin alongside if the office wants it.
- Deliveries arrive on schedule, roasted in Melbourne, in kilo bags.
- Adjust any time. Tax season up, January down, cancel if the office closes. No contract.
Storage and hopper habits
Keep bags sealed in a cupboard, not the fridge. Fill the hopper with a day or two of beans rather than emptying a whole bag into it – the hopper is not airtight and beans go stale faster there. Wipe the hopper when it is empty; oils build up on the walls. Empty the grounds bin and drip tray before they are full. These take a minute a day and keep the machine and the coffee right.
Machines and servicing too
Bean supply runs alongside the machines we sell and service. If the office machine is older, needs a service, or is a home model struggling with office volume, we can look at it on the same visit – see office coffee machines Melbourne and coffee machine repairs.
Set up office bean delivery
Tell us your headcount and machine. We will suggest the beans, the quantity and the schedule – no contract, change it whenever you like.
Frequently asked questions
How much coffee does a 20-person office use?
About 6kg a month – roughly 30 cups a day at 9g each over 22 working days. A 3kg delivery every fortnight keeps it fresh.
Do you deliver coffee beans to offices in Melbourne?
Yes – weekly, fortnightly or monthly across Melbourne, roasted locally, with no contract.
Which beans are best for an office coffee machine?
Dry, medium-roast whole beans. An espresso blend for milk drinks, a single origin for black coffee. Never oily dark roasts in an automatic.
Can we change or cancel bean deliveries?
Any time. Adjust quantity and frequency as the office changes, or stop. There is no lock-in.
Can staff order beans for home too?
Yes – the same beans are available through our store, with 15% off through the Roasters Club subscription.